April 17, 2006 Revised

FULL COMMITTEE MINUTES

Members of the Citizens Committee on Community Development will be holding their monthly meeting at the location and on the date indicated below:

Citizen's Committee Attendees:

Alexis Gonzales

Daniel Wong

Jerry Levine

Jordan Klein

Linda Squire-Grohe

Nadine Burke

Maria Villanueva

Ralph Romberg

Rene Cazenave

Richard Kempis

Vincent Chao

MOCD Staff Attendees:

Fred Blackwell, Director Jon Pon Mgr., Capital

Melange Matthew, COO Vivian Hopkins, Executive Assistant

Al Lerma,Mgr. Economic Development

Dwayne Jones, Director of COO

Amy Thrape Dir, Planning/Monitoring

Brian Cheu, Public Services CommunityBuilder

Gloria Woo, Sr. Community Development Planner

1. Meeting called to order 6:00 PM.

2. Approval March 20, 2006 minutes.

Vote: In Favor 11

Opposed 0

Abstention 0

Passed unanimously

There was an amendment to the minutes to add Maria Villanueva to the attendees list.

3. Director's Report – Dwayne Jones: In Fred's absence Dwayne gave the Director report. He thanked the Citizen Committee for all their hard work during the RFP process. Dwayne talked about post hearing recommendation, based on the feedback received from residence, and CBO's MOCD went back and made adjustments where possible, the changes are reflected in the  final recommendation and Budget Analysis Report. The funds will not be going to Westbay Philipino Multi-Service Corp. instead the recommendation is to reassign to the Vietnamese Community Center. MOCD, will be before the Finance Committee on Wednesday, April 19^th @ 1:00. There are several resolution before the Finance and Audit Committee, 1) removal of the hold on MOCD/MOH IT budget of $200,000, all of which is for MOH. 2) HOME ESG/CDBG standard work. We do have inside of the Budget Analysis Report a request to release the reserve that's on for WestBay, to have that money come back to MOCD for reallocation at another date by the Board of Supervisors. Supervisor Elsbernd is carrying a resolution for MOCD/MOH to urge all affective action to stop the cuts to CDBG.
4. Discussion of 2006-07 Draft Action Plan – Melange Matthews: Melange reviewed Powerpoint handout with the Committee. MOCD is the lead agency for the entitlement of CDBG for the county of San Francisco, we submit a plan on May 15^th every year. Every five years we submit a Consolidated Plan which was submitted last year for '05- 09. It's the template that guides each annual action plan. Most of this plan is the listing of Agencies, those are the agencies the Committee reviewed and recommended. This document can be accessed via our on-line, and the library. We will be submitting our application to HUD on May 15^th, and on September 29^th we will be submitting a much more formal and complete version with all the new performance codes that HUD is holding us accountable for. The most significant changes are in Housing and ESG, there are a few in Public Services and Economic Development. This means we will need to make changing to our database, we have to change our negotiation with our delegate agencies, and revised the way we track information. We also have to look at the tracking we have for our own internal strategic plan were we have increase financial literacy to extol for kids between 2^nd and 12^th grade that's not what HUD is tracking it's what we're tracking. We have a couple of system we're going forward with, 1) September 9^th we submit our paper which is the Consolidated Annual Plan Evaluation Report, that the summary report. 2) September 29^th we'll submit an amendment to the Con Plan of all the new performance measures, and an amendment to the '06-'07 Action Plan.

5. CDBG /DCYF Process and Recommendation – Ken form DCFY gave a quick overview of the RFP process for the $850K. DCYF released the RFP on February 22^nd, and the Bidder's Conference on March 1^st, and proposals were do on March 14^th. DCYF received 71n proposals requesting over $4.6M dollars for the $850K that was available. The proposals were giving to review panels, DCYF, and MOCD staff. The panels read the proposals, completed a rating sheet, and provided a score sheet, for those proposals, those scores were averaged and each proposal received and average RFP score. The scores and the recommendation from the panels were provide to DCYF senior management and Fred Blackwell and the final recommendation were made for the $850K. The list consist of 22 programs to support for '06- 07, 16 of which are currently funded organizations, 6 are newly funded organizations. There were 6 currently funded organizations programs that are not recommended on our list, but we continue funding, two of those were because they were funded on MOCD's side.
6. Committee Member Comments: Ralph Romberg expressed his concerns about the lack of communication, and feels it could be a lot better, his three examples were: 1) a year ago Ralph complained about when all the sub-committees finished their work they where asked as a committee of the whole to go to a meeting and vote for something (other than their own sub-committee) that they had never seen before. He doesn't think that's the way to do business. He was assured it wouldn't happen this year, but it did and it was worse this year than last year. His own sub-committee ED didn't prepare a final report. It was received 11/2 hours before his meeting. He was upset that it was suppose to be changed and the time line they were given was not followed. 2) we all sat long and had at the meetings, and it's difficult to de-fund an organization we've supported for a number of years, and then all of a sudden their getting zero. And then to come to the meeting and find out the final results that were suppose to be a combination of all our work, and find miraculous the agency that had been de-funded were funded and funded fully with out any explanation to any of us. Again that's a lack of communication. 3) Economic Development Committee two months ago they went to a meeting and were told they had a 9% decrease in funds. Two weeks later Ralph goes to a sub-committee meeting and the 9% had gone to 25%, Ralph asked several staff member how it went from 9% to 25% and could not get an answer. Ralph went to room 200 to see if it was a directive from the Mayor, and it wasn't. Ralph still doesn't know where the 25% came from. Once he received the document at the Public Hearing it was clear the 25% wasn't this year but next year. Ralph thinks that the least reward that the Committee should get for their time is intelligent thoughtful communications from the staff to the Committee. Fred and Melange apologized to the Committee, and assured the Committee that the lack of communication will not be an issue in the future.
7. Miscellaneous – None
8. New Business – None
9. Public Comments - Nguyen Stanton Vietnamese Community Center, Monique

Martin Ingleside Community Center, and Alex Torres Bindlestitf Studies

10. Meeting Adjourned 7:25