January 12 2009

CITIZENS' COMMITTEE ON COMMUNITY DEVELOPMENT

FULL COMMITTEE MINUTES

Members of the Citizens' Committee on Community Development held their regular monthly meeting at the location and on the date indicated below:

1. Call to Order

The meeting was called to order at 5:56 p.m. by Chair Linda Squires Grohe

2. Roll Call

Citizens' Committee Attendees:

Adrian Tyler

Angela Cheung

Donald Frazier

Dawning Chung

John Lucero

Jordan Klein

Linda Squires Grohe

Nadine Burke

Ralph Romberg

Ron Wong

Sarah Karlinsky

Stephen Huey

Tom Ruiz

Winnie Chu

MOCD/MOH Staff Attendees:

Brian Cheu, Deputy Director, MOCI

Vivian Hopkins, Executive Assistant, MOCI

Claudine Del Rosario,Public Services Director, MOCI

Christina Garcia, Economic and Capital Director, MOCI

Amy Tharpe, Director, Policy and Planning, MOH

Katerina Villanueva

PUBLIC Attendees:

Rene Cazenave

3. Approval of November 17, 2008

Motion passed to approve the minutes of November 17, 2008.

Vote: Favored: 13

Opposed: 0

Abstained: 0

4. Director's Report

Brian Cheu gave the Committee an update on the status of MOCI's merger. Adrienne Pon has left to become the Director of the Office of Civic Engagement and Immigrant Affairs, located in the Chief Administrative Office. It encompasses what had been the Immigrant Rights Commission. The office will be staffing the Commission and will include oversight of the Sanctuary City Ordinance, the Municipal IDcards, and will be overseeing Census 2010.

MOCI was asked to merge with OEWD at the end of November. Since that time Adrienne, Brian and Tamar have been meeting with Michael Cohen who is the Director of OEWD, Jennifer Matz who oversees their Economic Development, and Rhonda Simmons who oversees their Workforce Development, to figure out how the two departments will meld. MOCI's Economic Development team will be located under Jennifer Matz. That team will move over to City Hall. Two of our Workforce Development people will be moving to Rhonda's shop and taking along the CDBG grants that focus on Workforce Development, and the Economic Development team will be taking their CDBG grants as well. It will all still be running through this Committee, but will be a slightly different hierarchy.

Brian will be the Director of Community Development reporting directly to Michael Cohen. As the Director, Brian will be overseeing Claudine Del Rosario who will be the manager of Public Services division and ESG programs; the fiscal teams will stay here; the compliance team will stay here. It will be a slightly different feel, because Economic Development will be at City Hall, Workforce Development may be at 50 Van Ness, Public Services and ESG will be here at 1 S. Van Ness, and Housing is unchanged. The Violence Prevention Program, SOMA will stay at 1 S. Van Ness. It will be about six months before the full transition is made, in terms of what the new name of the department will be.

The Workforce Investment Board has been appointed, but has not yet met. Brian has been appointed by Mayor Newsom to serve on the Board.

5. Topics:

· Proposal Review Orientation

Brian Cheu reviewed the proposal process. He explained to the Committee that most of the heavy lifting will be done by the staff.. We do ask that the Committee go through the proposals. You'll receive the write-ups from the staff about a week before your sub-committee meets. The committee was asked to review the proposal as they look at the staff write-ups.

Brian said the staff tries to spread the proposal in every program area over three to four meetings. Staff tries to arrange it so that the staff can give all their presentation in one or two days. Staff goes through the proposals with the Committees; at the end of the discussion of every CBO, the Committee will be ask to formally approve the

recommendations for the funding amount. Then at the end of all the subcommittee meetings for that one division, the subcommittee goes through all the recommendations and makes any necessary adjustments. When all the subcommittees have given their recommendations, they will then be given to the full committee where every subcommittee gives their reports and then the Committee as a whole approves the whole packet.

Once the Committee has voted on the final packet, the office will begin the preliminary recommendation process. MOCI then publishes the recommendations to the public to allow them to digest. MOCI will then have a public hearing. MOCI will have one more meeting after the hearing to allow the Committee to make changes.

After the final vote the Chair and the sub-committee Chairs, MOCI will have a formal meeting with Mayor Newsom, at which time the recommendations are turned over to him. The Mayor is the one who formally gives the recommendations to the Board of Supervisors (BOS). Once the Mayor signs off on everything, MOCI will be scheduled a time before the Finance Committee of the BOS. Brian and someone from OEWD will set-up individual meetings with all eleven Supervisors. MOCI will prepare them for what's in the packet and try and answer any questions they may have. Then the recommendations are taken through the Finance Committee and the full Board between April, or early May. This timeframe is driven by the deadline of May 15^th, which is the date the full Action Plan is due to HUD. This plan constitutes our formal application to receive the $21M dollars from HUD.

Christina passed out the a sample  review form that staff will be completing for Public Service, Planning, Capital, and Economic Development. This form will give the Committee an idea of the additional information that they will be getting from the staff's review. Christina suggested that the Committee review the proposals along with the staff's review form, so that the Committee has all the information together. The staff review forms will be distributed one week prior to the sub-committee meeting that, that proposal will be reviewed.

Amy Tharpe explained that in Housing it will work similar. In the Housing binder will be a grid that gives you all the information about the proposals, the amount, last years funding amount, which proposal each member is assigned to, and the review date. For Housing's first day, the Director of Home Ownership, and Director of Housing Development will give the state of those departments and Amy will talk about eligibility issues related to Housing. Members will then read review form and the staff will email the proposals to the members.

6. Chair or Sub-Committee Report

None.

7. New Business

None.

8. Issues for consideration at future meetings

None.

9. Public Comment